Privacy policy

Welcome to Woomax.

We are delighted to be able to work with you and to help in the development of your professional career. As you might expect, in order to provide our services, we collect and use information about you. Woomax is committed to protecting and respecting your privacy. The Privacy Policy describes the rights that, in this matter, you have in relation to the information we process about you, as well as the measures we take to protect your privacy. We know that it can be lengthy and tedious, but please read this Policy carefully. There is an index below so that, if you prefer, you can jump directly to the sections that interest you most.

1) SOME TERMS TO KEEP IN MIND.

First, let’s indicate what words we use in this Policy.

It may seem obvious, but in this Policy we will refer to you as “Candidate” or “Company”.

When we speak of “we” or the “Company” we refer to Woomax, with address in Malabo II, in front of the General Treasury, postal code 3033, Malabo, Equatorial Guinea.
Through its different lines of business, Woomax facilitates different activities related to human resources (HR) such as temporary work, payroll services, recruitment and selection, career transition programs, talent development, training, education, employment counseling and consulting in human resources.

To carry out our activities, the Company uses several computer systems. In some cases, the Company provides a Job Portal and another portal to identify candidates’ skills (MyWootalent).
The first Portal allows you to search and register for those offers that the Company or its associated companies publish and in which you may be interested and which match your profile or experience in the location in which you are interested in working.

Finally, this Policy refers to information about individuals, such as you or your family. It includes information about you, but also opinions that you express and that you have expressed (for example, “I am a football fan”).
This is not information about the Company (although occasionally both may be given).
This type of information is sometimes called “Personal Information”, “Personal Data” or “Personally Identifiable Information” although, throughout this Policy, we use the term “Personal Information”.

2) WHAT PERSONAL DATA DO WE COLLECT AND USE?

The personal data that the company collects includes, among others, the following information: 1.- Your name, birth information, contact and training information (studies, courses, internships…), identity document, work permit and any other type of information that you may have included in your CV. 2.- If you register on our portal using LinkedIn or any other social network; data from your profile of said social network. 3.- If you contact us, we may keep evidence of said communication. 4.- Any information that you provide us when you use our contact forms (for example, in “Contact”). Specifically, name, surname and email. The provision of your personal information through the contact forms is not a mandatory or contractual requirement. However, the fields marked with an asterisk are required because we need this information to manage or respond to your request. Any other information that you share with us by completing the contact forms will be kept confidential. 5.- Evaluations about you by our staff or third parties, as well as evaluations that you make yourself. 6.- We also collect information about visits to the web page or the Portal, including, but not limited to, the IP address, browser used, location, country, entries on the page and other data communications and sources to which you access . This information will make it easier for you to visit our website or Portal in the future. For example, we can suggest jobs that are being managed by our delegations and that may be of interest to you. 7.- We also collect information for marketing and analysis purposes, including information about your response to emails, messages, calls and other marketing campaigns. We will send you marketing communications when you have previously and expressly consented to it. You may cancel such communications at any time. 8.- Photos and videos of your participation in training sessions or similar (although you may object to being recorded or photographed at that time). 9.- Data on possible disabilities or adaptations that we must make in the workplace. 10.- On some occasions, when allowed, we will also collect sensitive personal data, but only those related to your disability when permitted by law.

3) WHAT DO WE USE PERSONAL INFORMATION ABOUT YOU FOR?

The company collects and processes personal information to:

1.- Facilitate the services you expect us to offer you, such as finding a job, helping you through training or facilitating the process to apply for a position or job. This includes forwarding your CV to potential employers for evaluation and keeping you informed of future vacancies available by post, telephone, email or other means of communication.

2.- With your consent, we may also use your personal information for marketing campaigns, for example, via email, messages or telephone.

3.- To develop, test and improve our website/Portal or other processes or services, whether new or existing, and thus be able to offer you a better service. This situation occurs in computer system environments, so your information will be used for testing such systems where the use of fictitious information does not allow for an adequate replication of the operations of the new computer system.

4.- To carry out statistical and analytical studies and research, for example, to compare the effectiveness of the assignments/hiring of Candidates between different business sectors and geographical areas, as well as to search for or identify factors that influence the differences found.

5.- Communicate data to third parties (see below).

6.- When necessary, comply with legal obligations.

7.- We also use the information to:

a) Ensure compliance with internal policies and procedures.

b) Manage communications and other systems used by Woomax (including internal contact database).

c) Investigate and manage incidents and claims.

d) In the case of photos or videos of the training sessions, to communicate internally that the training has been carried out and its content, as well as to promote the sessions internally and externally to third parties.

4) WHAT DOES THE LAW SAY ABOUT THIS TOPIC?

We are required by law to process your personal data through one of the legal bases that allow it. The legal bases are the following: Consent: when you register on the Portal or on the website to benefit from our services, through your free, specific, informed and unequivocal manifestation of your will, you accept, either through a declaration or a clear affirmative action, the processing of your personal data; Execution of a contract or the application of pre-contractual measures: when you are already working with, or through Woomax, the processing that we carry out for said purposes is based on the fact that the processing is necessary for the execution of a contract in which the interested party is a party. ; Compliance with legal obligations: sometimes the processing is necessary to comply with a legal obligation applicable to the person responsible for the processing or in which the processing is necessary. Public, tax, treasury or personal data protection authorities may request information from us about you, provided they provide us with a legal reason for disclosing your information (for example, crime prevention or investigation). In such circumstances, we are required by law to provide the authorities with the aforementioned information. Satisfaction of the legitimate interests of Woomax in the exercise of its right and that of its staff to be able to develop a business that does not impair your interests or fundamental rights and freedoms, when the aforementioned processing is necessary for the satisfaction of the interests of the company, we make sure that it is done in such a way that it outweighs any individual interest. In this way we guarantee that said interests do not prevail over the interests or the fundamental rights and freedoms of the interested party.

5) DO YOU HAVE TO PROVIDE US WITH THE PERSONAL INFORMATION WE REQUESTED?

Although you are not required to provide us with personal information, if you do not provide it, we will not be able to help you and we will not be able to provide you with any service.

6) HOW LONG DO WE KEEP YOUR PERSONAL INFORMATION?

Woomax is required to keep your personal information for at least 10 years, after which time, Woomax reserves the right to keep it or not. In case you find employment with us, the company will have to keep the personal information for a longer period in order to comply with the legal and contractual obligations that follow.

7) DO WE COMMUNICATE THE INFORMATION TO THIRD PARTIES?

As indicated above, we normally share your information with third parties. The purpose is to be able to achieve the objectives already indicated and we do so under the following circumstances: To our suppliers. For example, we will hire a vendor to perform administrative tasks or operational work in support of our relationship with the Candidate. The provider(s) will be subject to contractual and legal obligations to preserve the confidentiality of the data and protect privacy and will only have access to the data necessary for the performance of their functions: the most relevant providers are generally those of IT systems (who host or support our IT systems, which include information about you), security companies (who ensure the physical security of our buildings and therefore need to know who is granted access to the building) and financial support services and accounting management providers (who may need to manage personal data to proceed with the corresponding payment or collection). We may also contract with providers who provide technology services and IT solutions, which may include video interviews and skills assessment tools. The information is shared with the members of the Company that facilitate computer functions. To our clients or potential employers: We will share information about you with those who offer jobs or positions in which you may be interested, or with those clients who are interested in your profile. The above are subject to contractual and confidential obligations in relation to the data they receive. We will share the information with those with whom, such as the Administration, regulators or security forces and bodies, among others, we understand that we are legally obliged, authorized or consider it necessary to do so. As part of due diligence in connection with a merger, acquisition or other type of business transaction where we may need to disclose personal information to potential sellers or buyers and their advisers.

8) WHAT ARE YOUR RIGHTS?

Right to access and obtain a copy of personal information. You have the right to request information about whether we process any of your personal data. If this is the case, you will have the right to access your personal information (via the Portal) and certain information on how it is processed. In some cases, you can ask us to provide you with an electronic copy of your information. In some circumstances you will also have the right to request the right to the portability of your personal data, which means that we will provide that information to a third party upon your request. Right to rectify personal information. In the event that the personal information we have about you proves to be incorrect, you may be required to update or correct such information. In any case, we encourage you to access the Portal yourself and update personal information directly. Right to be forgotten or to suppress information. On certain occasions, you will have the right to request that your personal information be deleted. The request can be submitted at any time and it will be Woomax who will evaluate and justify whether your request should be granted. However, this right is subject to any legal requirements or obligations that may exist for which we have to retain your information. For those cases in which, in accordance with regulations, we determine that the request for cancellation of the data must be granted, Woomax will do so without incurring unnecessary delays. It must be taken into account that, once the information is deleted, the company will no longer be able to help you for the aforementioned purposes. In case you want to register again with the company, it will be necessary to provide the information again. Right to oppose. To the extent that the company’s processing of the personal data we hold about you is based on the company’s legitimate interest (and there is no other basis for the processing) or relates to marketing actions, you will be entitled to oppose, for reasons related to your particular situation, the processing of your data by the company. Right of limitation. In certain circumstances, you will have the right to limit the processing of your personal data. However, in some cases such limitations on processing may limit the services that you can receive from Woomax. To exercise your rights, please click here. Finally, you have the right to file a claim with the competent authority on data protection in the place of your residence or work, or in the place where you consider that an incident related to your personal information has occurred.

9) WHAT HAPPENS WITH DATA SECURITY WHEN USING WOOMAX SYSTEMS?

You are responsible for keeping the access data to your Portal account safe, specifically the password that was provided or which you have chosen. This access data is for the exclusive use of the Candidate, and the Candidate must not share it or the rest of their account details with anyone.

10) IP ADDRESS AND COOKIES

We collect information about your computer, including your IP address (if available), operating system, and browser type for system administration. These are statistical data on user browsing actions and patterns, which do not identify you or any other interested party. For the same reason, we will obtain information about your general internet usage by means of a cookie file, which is stored on your device. Cookies help us to improve the Website and offer better and more personalized content. For more information about the use of cookies on this Website, please refer to our Cookies Policy. If you share your computer with other people, we advise you not to select the “remember my data” option when it is displayed on the Website.

11) MARKETING

We will only send you marketing or commercial communications by email or other means of communication if you have consented to us doing so. If you wish to receive marketing communications, you will be offered a box on the forms used to collect your information, which you must check to consent to such sending. When we send you marketing communications via email, you may opt out of receiving such communications by clicking the “unsubscribe” or “opt out” option in the email. In addition, you can exercise your right to opposition and cancellation at any time by contacting us through our email info@woomaxsl.com and providing the following information: your name, your email address, a telephone number and communications that you would like to cancel.

12) HOW CAN YOU CONTACT US?

For any questions or concerns related to this Policy or for more information on how we protect it (for example, when we make transfers outside of Equatorial Guinea) contact Woomax, with address in Malabo II, in front of the General Treasury, postal code 3033, Malabo, Equatorial Guinea.

13) HOW DO WE MANAGE CHANGES IN THIS POLICY?

The terms of this Policy may be changed from time to time. We will publish any relevant changes through the necessary notices, either on the website or by communicating through the appropriate channels.